Circulation

Circulation

Visit the Simpson Library Circulation desk for assistance with checkouts and returns, course reserves, interlibrary loan, and more.

accessservices

Borrowing Policies

  • For Students

    Students *

    Item Type Loan Period Renewals Overdue Fines Presumed Lost Fines
    Books (including Popular Reading) 35 days or end of semester 3 allowed Billed for item at 30 days overdue $75
    Inter-library Loan Items Set by lending institution None $3 per day. No maximum $ 75 or actual replacement value if greater
    DVDs 7 days 3 allowed Billed for item at 7 days overdue $75
    Equipment 7 days None $5 per day. No maximum Actual replacement value
    Reserves Varies; 2 hours+ None. Items may be checked out again if no one else is waiting. $1 per hour for hourly reserves
    $1 per day for 3+ day reserves
    $75 or actual replacement value if greater
    Recalled Items Email specifies new due date None $3 per day. No maximum $75

    * ELS Students: Limit of 5 items checked out.

    Checkout and Renewals

    See Library Account & Renewals.

    Overdue Items

    Courtesy reminders that list overdue items are sent when possible. The patron’s account is automatically blocked after the fourth notice, and no further circulation transactions can take place until these items are returned. A charge for replacement is sent to UMW Student Accounts for each item that is overdue by 30 days or more without further notice. Many library items no longer accrue overdue fines. However, reserve items, interlibrary loan items, recalled items and electronic equipment will accrue overdue charges.

    Recalls

    A recall may be placed on material that is currently checked-out with the exception of Course Reserves and Electronic Equipment. A recall may be placed remotely through the Library’s catalog. If you need assistance placing a recall, visit the Circulation Desk at either campus library.
    A recall generates a notice that informs the current borrower that another borrower has requested the item. The due date does not change and the item cannot be renewed. Items that are recalled to be placed on Course Reserves will have an immediate due date.
    Late charges on overdue recalled materials accrue at the rate of $3.00 per day, per item.

    Late Fees

    See Borrowing Periods overview.

    Appeal Policy For Library Charges

    Most disagreements concerning Library charges can be resolved by consulting with a Circulation Supervisor. Students can fill out a Request for Waiver of Charges form to dispute fines on their account. Paper copies of the form are also available at the Circulation Desk in the Library on either campus. Users have 30 days from the date the charges were incurred within which to file this written appeal and are advised to come forward as soon as possible so that information pertinent to the appeal is still available.
    Library charges that are eligible for appeal may be waived as a one-time courtesy for patrons. This waiver can be used only once during the patron’s affiliation with the University. The decision will be sent to the user via e-mail within 30 days of the date of the appeal.

    The following are NOT considered reasons on which an appeal can be based:

    • Interlibrary loan charges.
    • Processing charges.
    • Fees incurred for damage.
    • Replacement fees for lost items*.
    • Charges which have been transferred to a student’s University account or an external agency for collection.

    *Patrons who are charged replacement fees for lost items can have those replacement fees refunded to them if they find the items and return them in good condition within 6 months from the billing date. After items are returned in good condition to the library, a clearance letter will be sent the student’s University account. Applicable processing charges will not be refunded.
    If, after filing the appeals form, no satisfactory resolution is reached, the matter may be taken to the University Librarian. The user may set up an appointment to meet with the University Librarian to explain the reasons for the appeal. Appointments can be made by contacting the University Librarian’s Administrative Assistant at 540-654-1147 or by sending an email to Pauline Jenkins at pjenkins@umw.edu. The decision made between the user and the Library is final and binding.

    Lost or Damaged Items

    The minimum charge for a lost item is $75. Some items are loaned to us from other institutions and other replacement charges may apply. Some DVDs and all electronic equipment have specific replacement charges depending on the cost of the items. The lost item charge will be refunded if the item is found and returned in good condition within 6 months of the billing date. Replacement copies of lost items damaged beyond repair will not be accepted in lieu of payment. Charges for damaged items are assessed on a case-by-case basis. Underlining and highlighting text will result in damage fees.

  • For Faculty & Staff

    Current faculty/staff *

    Item Type Loan Period Renewals Presumed Lost Fines
    Books (excluding Popular Reading) Mid-June, Mid-December, or termination of employment. 3 allowed Contact access services librarian
    Adjunct faculty End of each semester 3 allowed Contact access services librarian
    Popular Reading 35 days 3 allowed Contact access services librarian
    DVDs 7 days 3 allowed Contact access services librarian
    Equipment 7 days None Contact access services librarian
    Recalled Items Email specifies new due date None Contact access services librarian

    * Secondary cardholders and retired faculty and staff: Limit of 50 items checked out

    Loan Periods

    Depending on the date of check-out, standard circulating materials are due in mid-June or mid-December. Materials designated as Reference, Current Periodicals, Archives, or Rare Books do not circulate. All materials are due immediately on termination of employment, even if the due date has not been reached.

    Renewals

    See Library Account & Renewals.

    Overdue Items

    Courtesy reminders that list overdue items are sent when possible. The patron’s account is automatically blocked after the fourth notice, and no further circulation transactions can take place until these items are returned. Telephone and/or Internet renewal is not possible once an account is blocked.

    Recalls

    A recall may be placed on material that is currently checked-out with the exception of Course Reserve and audiovisual materials. A recall may be placed remotely through the Library’s catalog or by filling out a Request slip at the Circulation Desk.
    A recall generates a notice that informs the current borrower that another borrower has requested the item. The recalled item cannot be renewed. Items that are recalled to be placed on Course Reserves will have an immediate due date.

    Charges

    Charges for lost or damaged items are assessed on a case-by-case basis. Replacement copies of lost items or items damaged beyond repair may be accepted in lieu of payment on a case-by-case basis. Please contact Christie Glancy, Access Services Librarian for information about replacing a lost or damaged item.

    Photocopying & Printing

    Copy cards for photocopying and printing for professional purposes may be signed out at the Circulation Desk after showing your EagleOne card. The library staff cannot do your copying for you.

    Proxy

    Faculty/staff members may authorize others to conduct library transactions on their behalf. Please see the Proxy Card Application for more information and to authorize a proxy.

    Secondary Cards

    Faculty/staff members may contact the Office of Human Resources to authorize a UMW ID card for one secondary person. This person is commonly a spouse or partner. At Simpson Library, Secondary Card holders have most of the same privileges as students and are subject to the same policies, including late charges and processing fees. Secondary Card holders are not entitled to Interlibrary Loan or Document Delivery services and are not allowed to place holds or recalls on materials that are checked-out.
    The faculty/staff member’s library record and the Secondary Card holder’s record will be linked. If one record is blocked for overdue materials or excessive charges, the other record will also be blocked. Abuse of library services will result in the termination of privileges.

  • For Guests & Alumni

    All others

    Item Type Loan Period Renewals Maximum # Items Overdue Fines Presumed Lost Fines
    Books (including Popular Reading) 35 days or end of semester 3 allowed 50 Billed for item at 30 days overdue $75
    Recalled Items Email specifies new due date None $3 per day. No maximum $75
    DVDs Loans not allowed
    Equipment Loans not allowed
    Reserves Loans not allowed
    Interlibrary Loans Loans not allowed

    Please see Guest and Alumni Services for more detail.

Checkout

A valid EagleOne ID or Guest Borrowing Card is required for check-out. Microforms, current periodicals, and materials in the reference collection cannot be checked out. For loan periods and fines for circulating items, view the borrowing policies above.

Library Account & Renewals

Materials from the regular circulating collection may be renewed three times without returning them to the UMW Libraries. Renewal may be done online by accessing your Library Account through the UMW Libraries website. Sign into your Library Account online by entering your 16-digit Eagle One ID number and the last 4 digits of your Social Security Number in the Library Account Login form. This will allow you to view everything that you have checked out, see when they are due, and select to renew them. Materials may not be renewed until 14 days prior to their due date. If the renewal option does not appear, contact the Simpson Library Circulation Desk at 540-654-1125.You may also present your EagleOne card at the Circulation Desk to renew items.
Materials that are needed past the third renewal due date may be checked-out again, but must be brought to the Libraries for processing. Items that have been requested by another user cannot be renewed.
Materials on Course Reserve may not be renewed, but may be checked out again provided no one else is waiting for the material.